About the Utah County Clerk of Court
Utah does not use the elected district clerk model found in some other states. Court records are administered by the Utah State Courts and the local court clerk offices. For Utah County district, probate, divorce, civil, and felony criminal files, the clerk is the Fourth District Court clerk at the relevant court location. For traffic, small claims, and lower-level matters, the justice courts keep the records. There is no single elected clerk of court over all Utah County case files.
That is why this page profiles the office rather than a named official. The main court clerk counter for the county is at the Provo Fourth District Court, with additional district court clerks in American Fork and Spanish Fork. The contact card below lists the main Provo court.
Provo Fourth District Court Clerk
137 North Freedom Blvd
Provo, UT 84604
801-429-1000
Mon-Fri 8:00 a.m.-5:00 p.m.
What the Clerk Does in Utah County
The court clerk is the keeper of the case file. The office accepts filings, maintains the official record, schedules matters on the calendar, collects fees, and handles requests for copies. When you file a paper, pay a fine, or ask for a certified document, you are dealing with the clerk. The main duties are listed below.
- Accept and file pleadings, motions, and other case documents.
- Maintain the official court record and case history.
- Collect filing fees, fines, and copy charges.
- Process requests for public and certified copies of court records.
Anyone can ask to see a public court record. Only certain people can see a non-public record, and they must show identification under the court rules.
County Clerk vs Court Clerk in Utah County
This split confuses many people. The Utah County Clerk and the court clerk are not the same office, and they hold different records. The court clerk keeps case files. The Utah County Clerk handles marriage licenses, elections, and passports. Sending a divorce-record request to the county clerk is a common mistake. The table makes the difference clear.
| Court Clerk | Utah County Clerk | |
|---|---|---|
| Holds | Court case files | Marriage licenses, elections, passports |
| Records | Civil, criminal, probate, divorce cases | Marriage records and county functions |
| Search Tool | Xchange and MyCourtCase | County marriage license search |
| Office | Fourth District Court | Utah County Clerk office |
For marriage records, elections, and passports, see the Utah County Clerk page. For case files, stay with the court clerk described here.
How to Request a Certified Copy
A certified copy is the official version of a court document, stamped by the clerk. You need one for legal proceedings, since an uncertified printout from an online search is not accepted in court. Use the Utah Courts Request a Court Record process or contact the clerk at the court where the case is filed. The steps below cover a request.
- Find the case number and the court location through Xchange or your court notice.
- Open the Utah Courts Request a Court Record page or visit the court clerk.
- Identify the record and state whether it is public or non-public; bring ID for non-public access.
- Pay the copy and any staff-time fees, then pick up or receive the copy by mail.
The court usually responds within 10 business days. You can start at the Request a Court Record page.
Records Request Form Fields
The request asks for enough detail to find the exact record. A clear request with a case number is processed faster than a vague one. The table lists the main fields.
| Field | Required | Notes |
|---|---|---|
| Case Number | Conditional | Strongly recommended; speeds the search. |
| Party Names | Yes | The people or entities in the case. |
| Record Description | Yes | The specific document or record sought. |
| Public or Non-Public Status | Conditional | Non-public records trigger a review and ID check. |
| Delivery Method | No | Paper, electronic media, mail, or fax with applicable fees. |
Utah County Court Clerk Fees
The Utah Courts record-request schedule sets the copy and staff-time fees. The first 15 minutes of staff time are free, then time is billed by role. The table lists the common charges.
| Item | Amount |
|---|---|
| Paper copies | $0.25 per sheet |
| Electronic storage media | $15 per unit |
| Audio or video of proceedings | $15 per half-day of testimony |
| Fax or email copies | $5 for 10 pages or less, then $0.50 per page |
| Free staff time | First 15 minutes |
| Clerk time after free period | $15 per hour |
Mail copies are charged at actual cost, and the court will not fax or email records that are already available on Xchange.
Common Clerk Forms and Resources
The Utah Courts website holds the forms most people need, so you rarely have to visit the clerk just for paperwork. The self-help center and the record-request page are the two most useful starting points. The links below cover the common needs.
- Request a Court Record - the form and instructions for copies and non-public access.
- Utah Courts Self-Help Center - court forms and filing guidance by case type.
Requests for records other than adoption use the Request for Court Record form; adoption records follow a separate process.
E-Filing and Online Access
Much of what the clerk handles can be done online. MyCourtCase is the free tool for parties and eligible roles, letting them view case history, access filed papers, pay fines and fees, link cases, and file in some case types. To set up an account you need an email address, the case number, and a government-issued ID. Xchange is the public search for those who are not parties. For records that are not online, public terminals are available at most district court locations. The court records page explains both Xchange and MyCourtCase in detail.
Older and Archived Court Records
Not every record stays with the court clerk forever. Utah Courts points to the Utah Division of Archives and Records Service for archived court records, especially historical files more than 50 years old. Supreme Court, district court, and probate court records reach back to the territorial period in the state archives. More recent records generally remain with the court that created them. So a modern case goes through the court clerk, while a very old file may live with the state archives instead. If a clerk search comes up empty for an old matter, the archives is the next stop.
When a record is not online, public terminals at most district court locations let you view it in person, which is often the quickest route for an older or paper-only file.